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Accounting Software
Choosing between Tally, Zoho Books, QuickBooks and a spreadsheet — and setting whichever you pick up properly.
Pick for your workflow, not the feature list
A trading business with inventory and e-way bills has different needs from a consultancy issuing twelve invoices a month. Inventory depth, GST-ready invoicing, multi-user access, bank feeds and how easily your accountant can get the data out matter far more than the length of the feature list.
Setting it up #
Migrate on the first day of a financial year wherever possible. Bring in opening balances from an audited or closed trial balance, not from last month's guesswork. Configure tax rates, HSN codes and invoice numbering before the first invoice, because changing numbering mid-year creates a permanent explanation.
Backups and access #
Cloud tools handle backups but not access control — remove staff logins when people leave. For on-premise software, an off-site backup taken weekly is the difference between an incident and a disaster.
What you will need
- Closing trial balance from the previous system
- Customer, supplier and item masters
- Opening stock with valuation
- Outstanding invoices, receivable and payable
- Bank balances as on the migration date
- Tax registration details and rate configuration
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